FAQ

Using regular folders in Apple Notes may feel like a good way to stay organized, but it often leads to your notes being buried and forgotten, turning folders into digital graveyards. Over time, manually organizing notes into folders becomes cumbersome, especially when you need to remember exactly where a note is stored. A more efficient approach is to rely on Apple Notes’ powerful Search feature, which allows you to quickly find notes based on keywords, content, or tags, without needing to navigate through layers of folders. In the Forever Notes system, ✱ Hubs and ✱ Collections, can also help organize your notes.

Another reason to use just one folder is that when creating new notes within existing notes using >>, the new note is automatically placed in the same folder as the original. Consequently, if you have multiple folders, your newly created notes will be scattered across different locations, making them harder to manage.

While Apple Notes is excellent for planning and capturing ideas, it’s not ideal for managing daily tasks. Using Notes for task management can quickly become overwhelming, as it lacks the structured features that dedicated task apps offer, like deadlines, reminders, and progress tracking. Instead, I recommend using Apple Notes to plan and outline tasks, then transferring those tasks to Apple Reminders or another task management app for your daily or weekly routine. This ensures that your tasks are organized, prioritized, and easy to track without cluttering your note-taking system.

There’s no need to maintain an Archive folder in Apple Notes, as archiving adds an unnecessary extra step to your workflow. For example, when a project is completed, simply remove it from your ✱ Home note or any relevant ✱ Hub where you list active projects. Since all notes are searchable, you can still easily find any past projects without the need for an archive.